Coordinator, Accounts Payable

Who is Oatey?

Since 1916, Oatey has provided reliable, high-quality products for the residential and commercial plumbing industries. Our purpose is to deliver quality, build trust and improve lives.

The Oatey family of companies are Oatey, Cherne, Keeney, Quick Drain, Hercules, Dearborn, GF Thompson, William H. Harvey, Masters, Contact, Belanger, Lansas, and Durgo.

Our brands are synonymous with quality, integrity, and trust in the plumbing industry.

Position Summary:

This position is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals.  Maintains all payment or other transaction records. Responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.  Review applicable accounting reports and accounts payable register to ensure accuracy.

Position Responsibilities:

• Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system.  Typically, items are emailed to AP invoice emails, AP@oatey or directly if that is the case.

• Experience with three-way match and non-purchase order invoice processing.

• Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s).  Review ingested invoices for data errors prior to routing.

• Research and troubleshoot invoices that were unable to transfer and post to the accounting system.

• Prepare and perform payment run reviews for accuracy.  This will include standard payment runs and special runs such as commission or rebate groups.

• Reconcile vendor statements. Communicate with vendors to resolve account discrepancies and respond to vendor inquiries.

• Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls.

• Downloading of utility invoices to load in the A/P Invoice Workflow.  Processing the utility credit card payments through individual websites to ensure timely payments. 

• Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor and as needed by the department/company.

Knowledge and Experience:

• Demonstrated understanding of basic accounting practices and procedures.

• Computer skills: demonstrated proficiency in MS Excel, Word.

• One plus (1+) years full cycle AP in a fast paced, dynamic environment.

• Manufacturing experience preferred

• Attention to detail, accuracy, and consistency of data entry.

• Experience with ERP systems, SAP preferred.

• Experience with an AP Workflow system, Open Text/VIM preferred.

Education and Certification:

• High School Diploma or GED required.

• Associate degree preferred.

At Oatey we are committed to help our Associates grow their career. Apply today and grow with Oatey!

Why Oatey?

• At Oatey, our purpose has always been to deliver quality, build trust and improve lives.
• We value Collaboration, Integrity, Respect, Courage, Leadership, and Excellence above all else.
• We embrace diversity, equity, and inclusion - acknowledging, valuing, and leveraging the unique experiences and perspectives of our associates.
• Our vision is to continue to grow as a market leader, to enrich the lives of our Associates, and to foster an inclusive environment in every regard.
• Our purpose, mission, and vision are not possible without the right people, and we are committed to fostering an inclusive, engaging, and rewarding environment for our Associates.
• Oatey has a total rewards philosophy which encompasses compensation, benefits, work-life effectiveness, recognition, performance management, tuition reimbursement, mental health wellness, and talent development.

Oatey Total Rewards

• Unlimited time off for salaried Associates
• Short-Term and Long-Term Disability income protection coverage at no cost to associates
• Paid Maternity and Paid Parental Leave
• Annual Cash Profit Sharing (discretionary)
• Health Insurance for our associates’ averages $100 or less a month (single coverage)
• Generous benefits including up to $2,880 company contribution to Health Savings Account
• 401(k) with a 5% company match
• Tuition reimbursement in an environment that encourages advancement
• Associate well-being benefits including CALM App and robust EAP offering
• Recognized for our commitment to diversity, equity, and inclusion

Equal Opportunity Employer

The Oatey family of companies are an equal opportunity employer committed to Diversity, Equity, and Inclusion. We recruit, employ, promote, and offer competitive pay for all jobs without regard to race, color, creed, religion, sex, age, national origin, disability, sexual orientation, or any other characteristic protected by law.